Re: Committee to Sort through CCC Presentation Submissions
Thanks for the feedback, Will!
I agree with the approach you outlined.
Thanks for being so involved in the process! Let’s chat with Giles once he’s back to see if we can get your questions answered.
> On Mar 31, 2018, at 10:14 PM, Will Stevens <wstevens@xxxxxxxxxxxx> wrote:
> In the past the committee was chosen as a relatively small group in order
> to make it easier to manage feedback. In order to make it fair to everyone
> in the community, I would suggest that instead of doing it with a small
> group, we do it out in the open on a scheduled call.
> We will have to get a list of the talks that are CloudStack specific from
> ApacheCon, but that should be possible.
> Once we have the talks selected, then a smaller number of us can work on
> setting up the actual ordering and the details.
> I have been quite involved so far. Giles and I have been organizing the
> sponsors, website and dealing with ApacheCon so far. Obviously, Mike is
> also working on this as well.
> I think we are headed in the right direction on this.
> On Mar 31, 2018 11:49 PM, "Tutkowski, Mike" <Mike.Tutkowski@xxxxxxxxxx>
> Hi Ron,
> I am definitely open to working this however makes the most sense.
> It looks like Will’s e-mail indicates that the process I suggested has been
> followed in the past (which is how I recall, as well).
> Let’s make sure I understood Will correctly.
> Will – Are you, in fact, indicating that what I was suggesting is how we
> have reviewed the CFP in the past? If so, are you able to address Ron’s
> Also, Will – I am not sure about a hackathon. Let’s chat with Giles once
> he’s back from vacation since he’s been the most involved with organizing
> the CloudStack track within ApacheCon.
> On 3/31/18, 9:00 PM, "Ron Wheeler" <rwheeler@xxxxxxxxxxxxxxxxxxxxx> wrote:
> I am not sure about your concern in that case.
> I am not sure why people not interested in Cloudstack would volunteer as
> reviewers and want to pick bad presentations.
> I would be more worried that there are not enough good presentations
> proposed rather than some meritorious presentation will get rejected due
> to "outsiders" voting it down in favour of less useful presentations.
> It may be tricky to get balance if that means taking "bad" proposals
> that can not be fixed that cover topics that are in areas that are not
> otherwise covered at the expense of great presentations that are in
> areas with many choices.
> We should wait to see how many presentations have to be rejected and the
> number of reviewers before getting too exercised over the loyalty of
> Getting more reviewers is likely the most effective way to see that a
> wider range of topics is covered.
>> On 31/03/2018 7:15 PM, Tutkowski, Mike wrote:
>> Hi Ron,
>> From what I understand, the CloudStack proposals will be mixed in
> with all of the ApacheCon proposals.
>> In the past when I’ve participated in these CloudStack panels to
> review proposals, we had to compare each proposal against the others to
> arrive at a balance of topics (i.e. not all networking focused, not all
> XenServer focused, etc.) and to suggest improvements for proposals that we
> did not accept for other reasons.
>> From what I understand (but Giles can comment further on this), we
> have a track at ApacheCon and will need to fill it with X number of
> presentations. To do this, it seems like a CloudStack-focused panel would
> be a good approach, but I am definitely open to another approach. We don’t
> want to exclude anyone (in or out of the CloudStack Community) who might
> like to provide input. Anyone who is interested would, of course, be free
> to join us in combing through the proposals.
>> We don’t need to get started on this right away. The CFP just closed
> yesterday. Let’s wait for feedback from Giles (who is currently on
> vacation) and go from there.
>> On 3/31/18, 6:59 AM, "Ron Wheeler" <rwheeler@xxxxxxxxxxxxxxxxxxxxx>
>> Is this a real concern?
>> Why would a large number of Apache contributors who are not
>> in Cloudstack (enough to outvote those "part of the Cloudstack
>> community") get involved as reviewers
>> Reviewing involves some commitment of time so I am hard pressed
> to guess
>> why some Apache contributor would volunteer to do the work in
> order to
>> veto a presentation that they have not yet seen or have no
> interest in
>> Are we guaranteed a fixed number of hours of presentations or is
>> review process part of the allocation of overall time?
>> On what basis can some group veto a presentation?
>> That would seem to be a very strong action and I would hope that
>> requires a strong reason.
>> OTOH if a large??? number of Apache contributors (regardless of
>> affiliation) say that a presentation has serious issues or very
>> interest, that would seem to be a red flag that the presentation
>> requires improvement or needs to be dropped in favour of another
>> Cloudstack presentation, if it can not be fixed.
>> We should also be aware that this is an opportunity to "market"
>> Cloudstack to the broader Apache community.
>> Outside reviewers might have valuable input into how
> presentations can
>> attract new adopters or be clearer to the broader DevOps
>> We also need to remember that we do have an active community and
>> opportunities during the year to present presentations that do
> not get
>> selected for this conference.
>> If their is a real fear that a lot of "outsiders" are going to
>> the review process, a more reasonable response would seem to be
> to get
>> more reviewers from the community.
>> I have volunteered already.
>>> On 30/03/2018 11:11 PM, Tutkowski, Mike wrote:
>>> Hi Rafael,
>>> It’s a little bit tricky in our particular situation. Allow me
> to explain:
>>> As you are likely aware, the CloudStack Collaboration
> Conference will be held as a track in the larger ApacheCon conference in
> Montreal this coming September.
>>> It is true, as you say, that anyone who wishes to do so can
> contribute to reviewing the CFP for ApacheCon.
>>> What is a bit of a concern, however, is that we might get
> certain CloudStack CFP proposals vetoed by people who are not, per se, a
> part of our community.
>>> That being the case, I have contacted the organizers for
> ApacheCon to see if there is some way we can section off the CloudStack CFP
> from the larger ApacheCon CFP for review purposes.
>>> Assuming we can do this, the panel that I am proposing here
> would handle this review task.
>>> I hope that helps clarify the situation.
>>> On 3/30/18, 8:38 AM, "Rafael Weingärtner" <
> rafaelweingartner@xxxxxxxxx> wrote:
>>> Are we going to have a separated review process?
>>> I thought anybody could go here  and apply for a
> reviewer position and
>>> start reviewing. Well, that is what I did. I have already
> reviewed some
>>> CloudStack proposals (of course I did not review mines).
> After asking to
>>> review presentations, Rich has giving me access to the
> system. I thought
>>> everybody interest in helping was going to do the same.
>>> On Wed, Mar 28, 2018 at 4:05 AM, Swen - swen.io <
> me@xxxxxxx> wrote:
>>>> Hi Mike,
>>>> I can help sort through presentations.
>>>> Best regards,
>>>> -----Ursprüngliche Nachricht-----
>>>> Von: Tutkowski, Mike [mailto:Mike.Tutkowski@xxxxxxxxxx]
>>>> Gesendet: Dienstag, 27. März 2018 21:40
>>>> An: dev@xxxxxxxxxxxxxxxxxxxxx;
>>>> Betreff: Committee to Sort through CCC Presentation
>>>> Hi everyone,
>>>> As you may be aware, this coming September in Montreal,
> the CloudStack
>>>> Community will be hosting the CloudStack Collaboration
>>>> Even though the event is six months away, we are on a
> tight schedule with
>>>> regards to the Call For Participation (CFP):
>>>> If you are interested in submitting a talk, please do
> so before March 30th.
>>>> That being said, as usual, we will have need of a small
> committee to sort
>>>> through these presentation submissions.
>>>> If you are interested in helping out in this process,
> please reply to this
>>> Rafael Weingärtner
>> Ron Wheeler
>> Artifact Software Inc
>> email: rwheeler@xxxxxxxxxxxxxxxxxxxxx
>> skype: ronaldmwheeler
>> phone: 866-970-2435, ext 102
> Ron Wheeler
> Artifact Software Inc
> email: rwheeler@xxxxxxxxxxxxxxxxxxxxx
> skype: ronaldmwheeler
> phone: 866-970-2435, ext 102