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Re: Committee to Sort through CCC Presentation Submissions


Hi Ron,

I am definitely open to working this however makes the most sense.

It looks like Will’s e-mail indicates that the process I suggested has been followed in the past (which is how I recall, as well).

Let’s make sure I understood Will correctly.

Will – Are you, in fact, indicating that what I was suggesting is how we have reviewed the CFP in the past? If so, are you able to address Ron’s concerns?

Also, Will – I am not sure about a hackathon. Let’s chat with Giles once he’s back from vacation since he’s been the most involved with organizing the CloudStack track within ApacheCon.

Thanks!
Mike

On 3/31/18, 9:00 PM, "Ron Wheeler" <rwheeler@xxxxxxxxxxxxxxxxxxxxx> wrote:

    I am not sure about your concern in that case.
    I am not sure why people not interested in Cloudstack would volunteer as 
    reviewers and want to pick bad presentations.
    
    I would be more worried that there are not enough good presentations 
    proposed rather than some meritorious presentation will get rejected due 
    to "outsiders" voting it down in favour of less useful presentations.
    
    It may be tricky to get balance if that means taking "bad" proposals 
    that can not be fixed that cover topics that are in areas that are not 
    otherwise covered at the expense of great presentations that are in 
    areas with many choices.
    
    We should wait to see how many presentations have to be rejected and the 
    number of reviewers before getting too exercised over the loyalty of 
    reviewers.
    
    Getting more reviewers is likely the most effective way to see that a 
    wider range of topics is covered.
    
    Ron
    
    On 31/03/2018 7:15 PM, Tutkowski, Mike wrote:
    > Hi Ron,
    >
    >  From what I understand, the CloudStack proposals will be mixed in with all of the ApacheCon proposals.
    >
    > In the past when I’ve participated in these CloudStack panels to review proposals, we had to compare each proposal against the others to arrive at a balance of topics (i.e. not all networking focused, not all XenServer focused, etc.) and to suggest improvements for proposals that we did not accept for other reasons.
    >
    >  From what I understand (but Giles can comment further on this), we have a track at ApacheCon and will need to fill it with X number of presentations. To do this, it seems like a CloudStack-focused panel would be a good approach, but I am definitely open to another approach. We don’t want to exclude anyone (in or out of the CloudStack Community) who might like to provide input. Anyone who is interested would, of course, be free to join us in combing through the proposals.
    >
    > We don’t need to get started on this right away. The CFP just closed yesterday. Let’s wait for feedback from Giles (who is currently on vacation) and go from there.
    >
    > Thanks!
    > Mike
    >
    > On 3/31/18, 6:59 AM, "Ron Wheeler" <rwheeler@xxxxxxxxxxxxxxxxxxxxx> wrote:
    >
    >      Is this a real concern?
    >      Why would a large number of Apache contributors who are not interested
    >      in Cloudstack (enough to outvote those "part of the Cloudstack
    >      community") get involved as reviewers
    >      
    >      Reviewing involves some commitment of time so I am hard pressed to guess
    >      why some Apache contributor would volunteer to do the work in order to
    >      veto a presentation that they have not yet seen or have no interest in
    >      seeing.
    >      
    >      Are we guaranteed a fixed number of hours of presentations or is the
    >      review process part of the allocation of overall time?
    >      
    >      On what basis can some group veto a presentation?
    >      That would seem to be a very strong action and I would hope that it
    >      requires a strong reason.
    >      
    >      OTOH if a large??? number of Apache contributors (regardless of their
    >      affiliation) say that a presentation has serious issues or very limited
    >      interest, that would seem to be a red flag that the presentation
    >      requires improvement or needs to be dropped in favour of another
    >      Cloudstack presentation, if it can not be fixed.
    >      
    >      We should also be aware that this is an opportunity to "market"
    >      Cloudstack to the broader Apache community.
    >      Outside reviewers might have valuable input into how presentations can
    >      attract new adopters or be clearer to the broader DevOps community.
    >      We also need to remember that we do have an active community and other
    >      opportunities during the year to present presentations that do not get
    >      selected for this conference.
    >      
    >      If their is a real fear that a lot of "outsiders" are going to disrupt
    >      the review process, a more reasonable response would seem to be to get
    >      more reviewers from the community.
    >      
    >      I have volunteered already.
    >      
    >      Ron
    >      
    >      On 30/03/2018 11:11 PM, Tutkowski, Mike wrote:
    >      > Hi Rafael,
    >      >
    >      > It’s a little bit tricky in our particular situation. Allow me to explain:
    >      >
    >      > As you are likely aware, the CloudStack Collaboration Conference will be held as a track in the larger ApacheCon conference in Montreal this coming September.
    >      >
    >      > It is true, as you say, that anyone who wishes to do so can contribute to reviewing the CFP for ApacheCon.
    >      >
    >      > What is a bit of a concern, however, is that we might get certain CloudStack CFP proposals vetoed by people who are not, per se, a part of our community.
    >      >
    >      > That being the case, I have contacted the organizers for ApacheCon to see if there is some way we can section off the CloudStack CFP from the larger ApacheCon CFP for review purposes.
    >      >
    >      > Assuming we can do this, the panel that I am proposing here would handle this review task.
    >      >
    >      > I hope that helps clarify the situation.
    >      >
    >      > Thanks!
    >      > Mike
    >      >
    >      > On 3/30/18, 8:38 AM, "Rafael Weingärtner" <rafaelweingartner@xxxxxxxxx> wrote:
    >      >
    >      >      Are we going to have a separated review process?
    >      >
    >      >      I thought anybody could go here [1] and apply for a reviewer position and
    >      >      start reviewing. Well, that is what I did. I have already reviewed some
    >      >      CloudStack proposals (of course I did not review mines). After asking to
    >      >      review presentations, Rich has giving me access to the system. I thought
    >      >      everybody interest in helping was going to do the same.
    >      >
    >      >      [1] https://cfp.apachecon.com/conference.html?apachecon-north-america-2018
    >      >
    >      >
    >      >      On Wed, Mar 28, 2018 at 4:05 AM, Swen - swen.io <me@xxxxxxx> wrote:
    >      >
    >      >      > Hi Mike,
    >      >      >
    >      >      > congrats!
    >      >      >
    >      >      > I can help sort through presentations.
    >      >      >
    >      >      > Best regards,
    >      >      > Swen
    >      >      >
    >      >      > -----Ursprüngliche Nachricht-----
    >      >      > Von: Tutkowski, Mike [mailto:Mike.Tutkowski@xxxxxxxxxx]
    >      >      > Gesendet: Dienstag, 27. März 2018 21:40
    >      >      > An: dev@xxxxxxxxxxxxxxxxxxxxx; users@xxxxxxxxxxxxxxxxxxxxx
    >      >      > Betreff: Committee to Sort through CCC Presentation Submissions
    >      >      >
    >      >      > Hi everyone,
    >      >      >
    >      >      > As you may be aware, this coming September in Montreal, the CloudStack
    >      >      > Community will be hosting the CloudStack Collaboration Conference:
    >      >      >
    >      >      > http://ca.cloudstackcollab.org/
    >      >      >
    >      >      > Even though the event is six months away, we are on a tight schedule with
    >      >      > regards to the Call For Participation (CFP):
    >      >      >
    >      >      > https://www.apachecon.com/acna18/schedule.html
    >      >      >
    >      >      > If you are interested in submitting a talk, please do so before March 30th.
    >      >      >
    >      >      > That being said, as usual, we will have need of a small committee to sort
    >      >      > through these presentation submissions.
    >      >      >
    >      >      > If you are interested in helping out in this process, please reply to this
    >      >      > message.
    >      >      >
    >      >      > Thanks!
    >      >      > Mike
    >      >      >
    >      >      >
    >      >      >
    >      >
    >      >
    >      >      --
    >      >      Rafael Weingärtner
    >      >
    >      >
    >      
    >      --
    >      Ron Wheeler
    >      President
    >      Artifact Software Inc
    >      email: rwheeler@xxxxxxxxxxxxxxxxxxxxx
    >      skype: ronaldmwheeler
    >      phone: 866-970-2435, ext 102
    >      
    >      
    >
    
    -- 
    Ron Wheeler
    President
    Artifact Software Inc
    email: rwheeler@xxxxxxxxxxxxxxxxxxxxx
    skype: ronaldmwheeler
    phone: 866-970-2435, ext 102